Session Layout (in Speaker and Session Management)

Jump to Session Layout for:

Configure the layout of the Sessions page on which you add and edit sessions. (That page is not seen by attendees or speakers, only by planners.)

You need to do this before you can add any sessions to your event.

(Note: If you go to the Sessions page without having configured the layout here, then you are guided through doing so from that page.)

Choice of Session Layout

If not already done, you first choose one of the two starter options: Simple Sessions or Conference Sessions.

Whichever you choose has a default layout, which you can customize or use as it comes "out of the box".

Editing the Layout

Tip:  You may first want to define any custom fields you will be using: see Setup > Custom Fields. But if you don't, you can still add them to the layout later.

Add button – To add standard or custom fields, or section dividers, hover just above a section to display the Add button. Click that to choose what you want to add there.

Hand icon – To move an element (a field or section divider), hover over it for the pointer to change to a hand (and the element to change color), and drag the element to its new position.

Hand icon – To delete an element , hover over it until it changes color, and click the red cross that appears.

Double-headed arrow icon – To resize fields, hover over the right edge and then drag it.

Note: Section dividers can't be resized – they take up the full width of the form. But you can edit the name (such as "Instances"): overtype the name in the text box.

Session Layout for Simple Sessions

The fields listed below are included in the default layout.

Standard fields: List of Standard Fields available for you to add to the layout.

Custom Fields: You can also add any Session Custom Fields configured on Setup > Custom Fields.

Minimal Information

You cannot edit this section in the layout.

Instances (section break)

One scheduled instance per session.

Auto Publish Details (section break)

Background Info

Sessions have to be "published" to selected attendee types to make them available for selection on forms (and in Certain Mobile), or assigned on Registration Sessions or Assign Sessions.

You can choose whether to switch the Auto-Publish option ON, or leave it set to OFF.

Auto-Publish = ON

When you set the switch to ON, the following details are displayed with a heading "Automatically Publish Sessions":

Both cases depend on instances first being scheduled. You do that on the Add/Edit Session page, or in the SCHEDULER grid view on the Sessions page

Auto-Publish = OFF

When you set the switch to OFF, a session must be published individually by a planner on the Add/Edit Session page. (Click the Publish button on that page, and select the attendee type(s) to publish to.)

You can only publish a session once you have scheduled at least one of its instances. You do that on the Add/Edit Session page, or in the SCHEDULER grid view on the Sessions page

Session Layout for Conference Sessions

The default Conference Sessions session layout includes the fields listed below.

Standard fields: Most standard fields are already included in the default layout for Conference Sessions. Others available for you to add are Industries, Job Functions, and Session Label — see Standard Session Fields.)

Custom Fields: You can also add any Session Custom Fields configured on Setup > Custom Fields.

Downgrade to Simple Layout – This button is available (at top right) when:
you are editing the layout after selecting Conference Sessions, and

the layout has less than 15 custom fields

Default Fields for Conference Sessions

The fields listed below are included in the default layout.

Minimal Information

You cannot edit this section in the layout.

Organizational (section break)

Schedules (section break)

The planner can add multiple instances per session (to the limit set by No of Instances, above).

The planner enters or selects the following details for each one:

Additional Details (section break)

See Also


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