Locations (in Speaker and Session Management)

Quick Tips

Those actions open an Add Location or Edit Location pop-up window.

Play (icon) Video: Locations

Background

On this page you add and edit the locations (rooms and halls) used for sessions in Speaker and Session Management.

(That module must be enabled for the event in Plan > Configure > Options > Functional Areas Needed by the Event.)

Once you have added locations here, you can allocate sessions to them when scheduling sessions in the grid view on the Sessions page, or when editing session instances.

This Page

Three buttons in the upper right corner:

Location List

Search / Filter – By default, all locations are listed. To filter the list, enter values in the search fields (upper left corner) and click the magnifying glass. (Click the X to clear any filters applied.)

List – All locations are listed with the following columns. (The data columns are explained in the Add/Edit Location help topic.)

Pencil icon Edit the location in the Edit Location pop-up window.

Red X Delete the location. (Not possible if the location is assigned to any sessions in the schedule.)

 

Location Type List

The three standard location types are: Meeting Room, Meeting Hall, and Conference Hall.

Here you can also add custom types for this event. (For example, "Classroom" or "Exhibition Hall".)

All Location Types, both standard  and custom, are listed, with these two columns:

Pencil icon – Edit the Location Type Name, and click Check mark button to save your changes. (You can click Cross button to cancel unsaved changes.)

Red X – Delete the location type. (You are prompted to confirm.)
Note: This makes it unavailable for any locations in this event, so you can't delete one currently assigned to any location(s).

Import

To import locations, click the Import button (at top right).

Steps to follow to import locations:
  1. In the first step of the wizard you can click a link to download a template Excel file to populate.

  1. Drop a file into step 2, or click Choose File and select the file to upload.

  2. In the Location Import step, map the columns in your import file to the Location Field in Certain

  3. Click Complete Import to start or schedule the import process.

  4. You receive an email advising that the import is complete, and details of any rows that failed to import (for example, because they didn't match the validation rules mentioned above).

See Also


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